Category

Patient Information

Our eConsult Service: Two Months On . . .

Some 2 months after we set up our new eConsult Service, we take a look at how it has been working for our patients and the practice as a whole.

Following feedback from patients regarding access issues to the telephone triage system we launched our new eConsult service. This allows people to request an administrative task or a GP review by the end of the next working day. Demand for the service has been high but we have managed to meet the target of answering all queries within the allotted time.

We are currently dealing with 60-100 requests per day with over 90% of patients satisfied with the service. It is likely that as the service gains more popularity we will need to dedicate more GP and administrative time towards supporting it.  We find it has been particularly helpful for our working population who can find it difficult to wait on the phone in the morning.

If you were unaware of the service or would simply like more information on it please visit our eConsult page here>>

  
Very satisfiedSaved time waiting in the queue to request a call back and with my ongoing health issues I always feel bad taking up an appointment that could be used by someone who has an urgent need for the doctor this service allowed me to put in a request for the doctor to call when he had a free minute
Fairly satisfiedBecause j dicng actually managed to speak to GP
Very satisfiedAs I was able to get an appointment at a time where I could make it
Very satisfiedI think it's great that it's a very fast service you're not sitting for 30 minutes on iPhone waiting for a phone call to be answered and then the email you back and everything is technology nowadays and and if you do need to see you then the phone and you book an appointment there and then I just think it's amazing
Very satisfiedI got to speak with the go I requested
Fairly satisfiedI used this for myself and it was fine, however I have also used for my daughter and it wasn't great. I never got the email return confirming a prescription was provided or any aftercare. It took for me to call to be told and the person I spoke to was a tad rude about it. It wasn't my fault the email wasn't there and I understand your busy, but maybe a phone call back would have avoided this.
I also need to point out on a separate note that there was a call made on an emergency appointment for my daughter and it took over 3 hours to call me back. I had been to A&E with her and was home by the time it took you to call back.
Very satisfiedI put my request in the morning and got my sick note that afternoon
Fairly satisfiedI wasn't dissatisfied but I ended up having to call nhs24 in the evening because I felt worse and was going to have to do sit two more days for a call back
Very satisfiedbecause it is quicker
Very satisfiedEfficient service.
Fairly satisfiedIt is fine depending on the nature of the problem
Very satisfiedEverything was easy to understand.quick and easy to fill out request form.and In the comfort of your own home.
Very satisfiedThe system works fine if it helps to keep the waiting times down
Very satisfiedCalled backed and got further prescription
Fairly satisfiedI was able to write my query in the the first paragraph but was forced to answer a lot of irrelevant questions in order to submit the e form . I had to tick a box when sometimes the question wasn't applicable. If I left it blank I couldn't move on. Also there was something else I wanted to say in the first paragraph but had to delete is as I had used up my 500 characters.
Very satisfiedIt's easier than calling and waiting in a phone queue
Very satisfiedPlease see the previous answer extremely satisfied.
Very satisfiedConvenient when working
Very satisfiedSuch a quick & easy way to contact the GP at a time of your choosing. Really quick response from the surgery. Staff who call back are so helpful at the surgery. For me, it took the anxiety out of contacting the surgery initially by telephone. Brilliant service!
Very satisfiedTrying to phone early morning to make an appointment to see a doctor is like a lottery, very little chance of getting an appointment. The eConsult service was quick and easy and call back was fairly quick. Very satisfied with this service.
Fairly satisfiedThe service I needed was difficult to find on line. The line doesn't have administrative help clearly visible .
Fairly dissatisfieddissatisfied as I never received a call back regarding my 5 year old son which led me to have to call the doctors surgery directly the following day
Very satisfiedIt was frustrating to start with as I picked the wrong option a number of times so more clarity on the start options would be good. Once started it worked great the DR called me back about a prescription that had a manufacturer production delay.
Very satisfiedVery easy
Very satisfiedA great alternative to waiting for a phone call to be answered, especially at busy times.
Very satisfiedQuick and easy to use. Perfect to fit around work

New Phone System Info

The Newbattle Medical Group Phone System

At the start of October the practice introduced a new phone system which makes patients aware as to where they are in the queue. This will to allow you to decide whether you wish to hold on or call back later when the lines may be quieter.

There are no other changes from the phone system we previously operated. This was made as the previous telephone system allowed only 4 calls to queue at any time and cut off any others waiting, meaning that patients constantly had to redial in order to book an appointment.  The waiting period to be answered was no different if anything it may have been longer as we are now able to see the number of patients waiting in the queue and increase the number of receptionists answering the calls to enable patient’s calls to be answered quicker.

Currently the practice answers an average 4 calls every minute at peak times, therefore if you were number 36 in the queue it would take approximately 9 minutes for your call to be answered.

The size of the queue is driven by patient demand on a daily basis.

Since the 3rd of October we have had the ability to see how many calls are coming through the practice.  During the period from 3rd October up to the 31st October (a three week period) a total of 11486 calls were answered by our reception.

In November a total number of 11430 calls were answered between the 1st and 30th of the month.

Female Sexual Health

Female Sexual Health

We offer a number of services at the practice relating to sexual health and contraception.

To discuss any method of contraception, please arrange a telephone appointment with one of our doctors . Before doing so, you may wish to look at some helpful information first to see what might be the best option for you.

NHS Lothian’s Sexual Health Website has a huge amount of relevant information

http://www.lothiansexualhealth.scot.nhs.uk/

IUD/IUS (Coil)

An intrauterine device is an excellent form of contraception.  If it is something you would like to discuss further then please make a telephone appointment with Dr Ansell, Dr Gaskell, Dr Glencross or Dr Morrison who can then arrange your fitting.

Vasectomy

If you are considering a vasectomy, this can be arranged directly through the Chalmers Centre.  Please call

0131 536 1512

Implant

This is another excellent form of contraception fitted in the practice.  If you would like to arrange a fitting then please arrange a telephone appointment with Dr Ansell, Dr Florence, Dr Gaskell, Dr Glencross, Dr Morrison or Dr Read.

Pregnancy / Abortion

If would like to continue with a pregnancy then you can now arrange an appointment directly with a midwife by calling NHS Lothian Maternity Services on 0131 536 2009.  Monday-Friday 0900-1645

To find out about care during pregnancy  www.readysteadybaby.org.uk.

Perhaps you did not intend to get pregnant or find yourself in a really difficult situation and wish to consider a termination of pregnancy.

You can call 0131 536 2454 to arrange an initial appointment at the Chalmers Centre.  Alternatively you can arrange a telephone appointment with one of our GPs to discuss the situation further.

STI testing

If you have had sex without a condom and would like STI screening, then this can usually be arranged at the practice.  Please arrange an appointment to discuss this with any of our GPs.

General Data Protection Regulations (GDPR)

GDPR is a new law that determines how your personal data is processed, kept safe and the legal rights that you have in relation to your own data.  The regulation applies from 25 May 2018.

What GDPR will mean for Patients/Staff


Your Data:

  • Must be processed lawfully, fairly and transparently.
  • Collected for specific, explicit and legitimate purposes.
  • Must be limited to what is necessary for the purposes for which it is processed.
  • Must be accurate and kept up to date.
  • Must be held securely.
  • It can only be retained for as long as is necessary for the reasons it was collected.

Patients/Staff Rights:

  • Being informed about how their data is used.
  • To have access to their own data.
  • To ask to have incorrect information changed.
  • To restrict how their data is used.
  • Move their patients/staff data from one organisation to another.
  • To object to their personal information being processed (in certain circumstances).

Leaflets are available in our waiting rooms and from our reception desk.

Ways you can help us help YOU!

Please Use the National Health Service Wisely

There are many problems which do not require a Doctor or Nurse. It is important that everyone uses their local GP and A&E departments appropriately, this ensures we are available for serious health problems. Other local NHS services you can contact for health advice, information or treatment.

  • Remember that the local pharmacies all offer a Minor Ailment service which should be the first point of call for ailments such as :
    • Coughs & colds
    • Hay Fever
    • Back Ache
    • Head lice
    • + Many more. Leaflets are available at the pharmacies
  • The first point of contact for dental problems, eye problems and foot issues should be your Dentist, Optician or Podiatrist who will refer you to the GP if required
  • Please be patient when calling the practice. Large call volumes mean that there may be a wait until the receptionist can answer your call. We will answer as soon as we can
  • It may be that you called in the morning to request a call back but due to high volumes of calls your slot is later in the day. Please allow time for the GP to call you back
  • All prescriptions must be ordered in writing or online for audit purposes
  • Local pharmacies can set up an agreement with you where they will order your medication and collect the prescription for you to save you coming to the surgery to collect it. Speak to your pharmacy
  • Prescription requests take 48 hours for a repeat prescription and 5 days for an acute. Make sure you order in time!
  • Please try to order your medication timely. If the order is too soon it will not be processed, too late and we may not be able have it ready when you need it. We recommend 7 – 10 days prior to the end of your current medication
  • Should you have any complaints or concerns regarding the practice please let us know directly either verbally or in writing. This will allow us to investigate, respond to you and if possible take any action required to improve our service